Terms of Service

1. Acceptance of Terms

By accessing or using Flight Desk Pro (“the App”), you (“the CFI” or “Instructor”) agree to be bound by these Terms of Service. If you do not agree to these terms, do not use the App.

These terms apply solely to the Certificated Flight Instructor (CFI) account holder. Client portal access is governed separately by the CFI’s responsibility as described in these terms.

2. Scope: United States Flight Training Only

Flight Desk Pro is designed for flight training conducted under U.S. Federal Aviation Regulations (14 CFR) and the FAA certification system. The App’s currency tracking (e.g., BFR, IPC, 90-day solo requirements), endorsement templates, aircraft document tracking (ARROW), and other regulatory references reflect FAA rules only.

The App is not designed for, and we make no representations about its suitability or accuracy for, flight training or aviation recordkeeping conducted under the regulations of any other country (including EASA, Transport Canada, CASA, or any other civil aviation authority). Use of the App for non-U.S. flight training is at your own risk, and you are solely responsible for verifying compliance with the regulations applicable to you.

3. CFI Responsibility for Minor Clients

By adding a client who is under the age of 18 to the App, you, as the CFI, affirm and represent that:

• You have obtained written parental or guardian consent for the collection, storage, and use of that minor client’s personal data within the App.
• You have retained documentation of that consent and will make it available upon request.
• You accept responsibility for ensuring the minor’s data is handled in accordance with applicable law, including the Children’s Online Privacy Protection Act (COPPA) where applicable.

For clients under the age of 13, the App will not permit client portal login access. Training records may still be maintained by the CFI for such clients, but the client may not independently access the App.

4. Data Collected

The App collects and stores the following categories of information about clients:

• Personal identifiers: full name, date of birth, email address, phone number
• Government-issued ID references: certificate number, FAA tracking number (FTN), driver’s license, passport or birth certificate identifier
• Medical information: medical certificate class and exam date
• Training records: flight hours, solo dates, endorsements, stage check results, checkride dates and outcomes
• For minor clients: parent or guardian name and email address

This data is entered by the CFI and stored securely via Supabase.

5. Use of Data

Data collected through the App is used solely for the purpose of managing flight training records between the CFI and their clients.

We do not:

• Sell client data to any third party
• Share client data with advertisers or marketing services
• Use client data for any purpose beyond the operation of the App

Data may be processed by third-party infrastructure providers (Supabase) solely for the purpose of storage and delivery of App functionality.

6. Parental and Guardian Rights

Parents or legal guardians of minor clients have the following rights regarding their child’s data:

• The right to request access to the data the CFI has recorded about their child
• The right to request correction of inaccurate data
• The right to request deletion of their child’s data

Requests should be made directly to the CFI managing the client’s record. The CFI is responsible for honoring these requests in a timely manner.

7. Under-13 Restriction

The App does not provide client portal login access to individuals under the age of 13. A CFI may maintain training records for clients under 13 (e.g., for future reference or ground training purposes), but those clients may not create or use a client portal account.

If a CFI adds a client whose date of birth indicates they are under 13, the App will display a warning and require the CFI to acknowledge this restriction before saving the record.

8. Subscriptions and Billing

Pilot and CFI accounts may subscribe to a paid plan (monthly or 1-year). All plans are auto-renewing subscriptions: they renew automatically for the same term at the then-current price unless cancelled at least 24 hours before the end of the current period.

Purchases made in the iOS app are processed by Apple and charged to your Apple ID at confirmation of purchase. Your Apple ID is charged for renewal within 24 hours before the end of the current period. You can manage or cancel these subscriptions at any time in Settings → Apple ID → Subscriptions on your device; cancelling there stops future renewals. Refunds for App Store purchases are handled solely by Apple under Apple’s policies, and any refund request must be made to Apple.

Purchases made on our website or in the Android app are billed and processed by Stripe. Flight Desk Pro does not store your payment card information. You can manage or cancel these subscriptions at any time from the Billing page in the web dashboard.

For Stripe-billed plans, 1-year subscriptions are billed upfront and are non-refundable. Cancelling a 1-year subscription stops future automatic renewal, but does not entitle you to a refund for the remainder of the current term — access continues through the end of the period you already paid for. Monthly plans may be cancelled at any time, with access continuing through the end of the billing month already paid for. This paragraph does not apply to App Store purchases, which are governed by Apple’s refund policy above.

Deleting your Flight Desk Pro account does not automatically cancel a subscription purchased through the App Store. Cancel it in your Apple ID subscription settings to avoid further charges.

9. Changes to These Terms

We reserve the right to update these Terms of Service at any time. Material changes will be communicated to the CFI via an in-app announcement. Continued use of the App after such changes constitutes acceptance of the updated terms.

It is the CFI’s responsibility to review these terms periodically.